Competitor information
We're excited to be able to welcome you to the 2023 NAF Five Star Winter Championships and Petplan Equine Area Festival Championships, running from Wednesday 19 - Sunday 23 April 2023 at Hartpury Arena in Gloucestershire.
Competition schedule
The full schedule for all competitors is available below - this outlines all of the information you need on which classes are taking place when, prize money and all of the terms and conditions of entering and attending the show:
Entries
Entries are now open and close at 10pm on Thursday 23 March - no late entries will be accepted. Entries for the Championships will only be accepted online via My Riding Life by the link below:
Preparing for the Championships
Electrical hook up
A very limited number of 6amp electrical hook ups are available for horseboxes at a cost of £93 (inc. VAT) per hook up for the period that you are staying at the show ground. Please note that electrical hook up is not available for tents. See section 25 of General Rules and Regulations within the show schedule above for full details on electrical hook ups.
Electrical hook ups must be booked online through the entry system by 23 March 2023 and is on a first come, first served basis:
You will need a 16amp (blue socket) extension cable to connect to the socket supplied by the Organiser. It is your responsibility to ensure that all of your cables and electrical equipment comply with current electrical regulations.
Arriving at the Championships
- Everyone attending will arrive at the Parking Control Point when they enter the venue.
- Horses may arrive on the showground from 1pm on Tuesday 18 April and the Stable Managers Office will close at 7pm. The show ground entrance will close at 11pm.
- Access to the showground will be open from 6am – 11pm on show days. Outside these hours the entrance will be opened for emergency access only.
- Horses requiring stabling must arrive on the showground before 6.30pm. Should any competitor be delayed, they must contact the Stable Manager on 07487 423564. The Stable Manager's office will open at 6am and close at 7pm each day.
- Competitor horseboxes and horse trailers with horses/ ponies competing at the show will not require passes to enter the showground and will be directed to the relevant parking area upon arrival at the equine entrance to the show.
- Competitors and visitors don't require car passes and all cars must be parked in the designated car park in the showground. With the exception of cars towing trailers with horses competing at the show, cars without passes will not be permitted through the equine entrance into the showground.
If you would like to familiarise yourself with the showground sitemap, please download below.
Equine Flu Vaccination checks
- All horses and ponies at the show must have a current and valid record of vaccination against Equine Influenza that fully complies with British Dressage Rule 11 in the Members' Rulebook.
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An initial course of two injections for a primary vaccination, not less than 21 days and not more than 92 days apart, are required before being eligible to compete.
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A first booster injection must be given between 150 – 215 days after the second injection of the primary vaccination.
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Subsequent booster injections must be given at regular intervals of no more than 12 months, commencing after the first booster injection.
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A full course or booster injection must have been administered at least 7 days before arriving at the competition.
- In the interests of equine welfare and to maintain optimum protection levels for your horse, it is strongly recommended that the most recent booster injection is given within six months + 21 days prior to the horse competing.
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The vaccination record(s) in the horse’s passport, must be completed, signed and stamped line by line, by an appropriate veterinary surgeon who is neither the owner nor the rider of the horse.
- Horses without a valid vaccination certificate within passports on arrival will not be allowed to stay at the Championships.
Vaccination check process
- Upon arrival at the event competitors will be required to take the vaccination certificates for all the horses/ ponies they have at the event, whether stabled or non-stabled to the Stable Manager’s Office for verification before any horses/ ponies are unloaded from the horsebox.
Stabling
For those competing at the NAF Five Star Winter Championships and the Petplan Equine Area Festival Championships there are stables available to hire during the duration of the competition. Please see item 17 of the General Rules and Regulations within the show schedule for full details.
During the Championships
Exercise and warm up
Competition warm up and general exercise arenas will be available during the competition for you and your horse. Please see items 9, 10 and 11 of the General Rules and Regulations within the show schedule for full details.
Secretary’s Office
- Score sheets and/ or prizes may be collected from the Show Secretary no earlier than half an hour after the end of the class and prior to departure from the show ground. Prizes will not be sent after the Show.
- If you would like your score sheet posted, a £3.00 postage and administration fee will be charged (cash only) which must be paid at the Secretary’s Office prior to leaving the show ground. Sheets will then be posted following the conclusion of the show.
Music
- All music must be on a CD or an MP3 file on a USB stick (one MP3 file per stick) which must be given to the Show Secretary by the
competitor at least one hour before the start of the competition for which the music is required. - The competitor must ensure that CDs are marked with horse and rider names on the box containing the disc and also on the disc itself. USB sticks must be presented in a small envelope marked with rider and horse names, plus a means of identifying the horse and rider attached to the USB stick itself. It is strongly advised that a second copy should also be provided.
- The Organiser cannot be held responsible for the quality of the recording or any mishap that may occur with the music.
Start lists and results
- All of the class details and competitor start times will be available online during the Championships and there will also be an online scoring system.
- Please note that there will be no public start lists/ programme or scoreboard on site.
Mounted presentations
The top three competitors from each competition will be required to attend the mounted prize givings in the NAF Five Star Arena.
Prize giving times will be published on the competition timetable page and competitors should present themselves to the steward in the NAF Five Star Holding Arena at least 15 minutes prior to the scheduled prize giving time.
Toilets and showers
Public toilets will be available with 24 hour access on the show ground. Public showers are available from 7.00am – 10.00pm in the Hartpury Arena.
Live streaming
All competitions will be live streamed on Horse & Country and we'll provide details of this nearer to the event.
Photography
The official event photographer will be on site to take photographs of competitors in all the competitions and at the presentations. There will be no photographic trade stand on the showground but pictures will be available to purchase online.
Hoof Prints: Frances Gannon
Tel: 01933 418884 or 07909 683764
Website: www.hoofprintsphotos.co.uk